Procedures & Guidelines Update Form

This form may be used by any CGCI Board member to create or update the description or procedures for their position.
For Chairmen:
As noted in the “Guidelines for Chairmen” in the CGCI Yearbook, Chairmen should
Review the chairmanship description in the yearbook and send proposed changes to the President and Yearbook chairman by June 1
Review the Chairman’s Handbook and submit updates annually or as needed
If there is no procedure guidelines for the chairmanship, work with the Chairman Coordinator to create one
To create or update the information – complete the following form
It will automatically be sent to the appropriate recipients (CGCI President, District Director Coordinator and/or Chairman Coordinator)
Based on the information provided the procedures will be updated.
NOTE:  If your position description requires more than the space provided below, please summarize your duties here and submit a detailed account to the Chairman Coordinator

Leave this field blank
Select ALL that apply. To select more than one option hold down the Ctrl key and click on each selection.
  • - Select -
  • Advisory Council
  • Amenities/Protocol
  • Anza Borrego Desert State Park
  • Arbor Day
  • Arboreta & Botanic Gardens
  • Awards
  • Awards Finance
  • Awards Photography
  • Awards Spreadsheets & Certificates
  • Backyard Habitat
  • Banner Orders
  • Blue Star Memorials
  • Board Meetings & Conventions
  • Board of Trustees
  • Budget & Finance Committee
  • Business Commendation/Discount Coordinator
  • Bylaws & Policy Committee
  • Calendar, Official
  • California Consultants Council
  • California Native Plants
  • California State Parks
  • Certificates (Long term)
  • Chairmen Coordinator
  • District Director Coordinator
  • District Director Mailboxes
  • Educational Schools Finance
  • Endowment Funds
  • Environmental Studies Schools
  • Facebook Administrator
  • Financial Advisor
  • Floral Design Education
  • Flower Show Awards
  • Flower Show Committee
  • Flower Show Judges’ Credentials
  • Flower Show Schedules
  • Flower Show Schools
  • Flower Show Symposia
  • Garden Therapy
  • Gardening Schools
  • Golden Gardens Assistant Editor
  • Golden Gardens Editor
  • Golden Legacy Society
  • Group Tax Exemption Program
  • Home Grown
  • Honor Book
  • Horticulture
  • Hotel Contracts
  • Invasive Plants
  • Judges Council Liaison
  • Landscape Design Schools
  • Legislation/Government
  • Liability Insurance
  • Liability Insurance Consultant
  • Life Memberships
  • Marketing/Promotion
  • Member Award of Distinction
  • Membership
  • Memorial Gardens, Groves & Plantings
  • Minutes Review
  • National Garden Week
  • Natural Resources
  • New Cultivars
  • NGC Liaison/NGC President’s Project
  • Nominating Committee
  • Operation Wildflower
  • Pacific Region Special Projects
  • Penny Pines
  • Permanent Files
  • Post Office Box
  • President’s Project
  • Project Mission Blue
  • Publicity
  • Reforestation & Restoration
  • Roses
  • Scholarships
  • Sempervirens Fund
  • Shrubs/Trees
  • Stamps
  • State Pins & Miscellaneous Sales
  • Three-Year Calendar
  • Timekeeper
  • Vermiculture/Vermicomposting
  • Website
  • Wildlife
  • Yearbook Editor
  • Youth
  • Youth Girl Scout Liaison
  • Youth Poetry/Essay Contest
  • Youth Smokey Bear/Woodsy Owl Poster Contest
  • Zip Code Club Finder Services
  • Nothing found
The Line Code associated with this position. To select more than one option hold down the Ctrl key and click on each selection.
  • - Select -
  • 1501 Amenities & Protocol
  • 1524 Anza Borrego Desert State Park
  • 1502 Arbor Day
  • 1503 Arboreta/Botanic Gardens of CA
  • 1504 Associate Plant Societies
  • 1601A Awards – Chairman
  • 1505 Awards Finance
  • 1601B Awards mailing/postage
  • 1506 Backyard Habitat
  • 1556 Birds
  • 1507 Blue Star Memorials (Co-Chairman)
  • 1508 Blue Star Memorials (Co-Chairman)
  • 1558 Board of Trustees including Endowments
  • 1509 Budget & Finance (copies)
  • 1510 Business Commendations & Discounts
  • 1511 Bylaws & Policy (copies)
  • 1513 California Native Plants
  • 1548 California State Parks
  • 1557 Certificates (long-term service)
  • 1602 CGCI Chairman Coordinator
  • 1604 CGCI Group Tax Exemption Program
  • 1512 Civic Beautification
  • 1518 DD Mailbox Chairman
  • 1603 District Director Coordinator
  • 1564 Donation Administrator
  • 1515 Educational Schools Finance
  • 1516 Environmental Studies School
  • 1517 Floral Design Education
  • 1519 Flower Show Awards
  • 1520 Flower Show Judges Credentials
  • 1521 Flower Show Schedules
  • 1522 Flower Show Schools Chairman
  • 1523 Flower Show Symposium
  • 1526 Garden Therapy
  • 1525 Gardening Study Schools
  • 1527 GGNPC Mission: Blue Project
  • 1561 Golden Legacy Society
  • 1530 Home Grown
  • 1531 Honor Book
  • 1532 Horticulture
  • 1551 Invasive Plants
  • 1534 Landscape Design Schools
  • 1566 Leadership Chairman
  • 1559 Legislation/Government
  • 1535 Life Membership
  • 1536 Master Gardener Liaison
  • 1549 Member Award of Distinction
  • 1605 Membership
  • 1528 Memorial Gardens
  • 1537 National Garden Week
  • 1514 Natural Resources
  • 1533 New Cultivars
  • 1568 North American Butterfly Assoc (NABA)
  • 1554 Operation Wildflower
  • 1560 Pacific Region Director’s Project
  • 1539 Penny Pines
  • 1562 PO Box Chairman
  • 1541 Program & Speaker Registry
  • 1546 Publicity
  • 1543 Reforestation and Restoration
  • 1540 Roses
  • 1544 Scholarships
  • 1547 Sempervirens Fund
  • 1538 Shrubs/Trees
  • 1606 Smokey Bear Poster Contest
  • 1607 State Pins & Misc. Sales (50% of sales)
  • 1550 Strategic Planning
  • 1529 Veggies/Herbs
  • 1552 Vermiculture /Vermicomposting
  • 1553 Website
  • 1555 Wildlife (including Bees, Butterflies & Insects)
  • 1608 Yearbook Chairman
  • 1609 Youth Activities
  • Nothing found
Describe the general process necessary to accomplish the goals of this position, i.e., receive checks, write thank-you notes, maintain records (donations, payments, contact info etc)
BRIEFLY describe the basic responsibilities of your position. If there is no change to the current description on file skip this box.
List duties month-by-month i.e., September: announce in newsletter; February: report at board meeting; June: final report
Briefly provide any "helpful hints" that might be useful for future chairmen.
Enter deadline date
  • Month
  • January
  • February
  • March
  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • Nothing found
  • Day
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • Nothing found
  • Year
  • 1921
  • 1922
  • 1923
  • 1924
  • 1925
  • 1926
  • 1927
  • 1928
  • 1929
  • 1930
  • 1931
  • 1932
  • 1933
  • 1934
  • 1935
  • 1936
  • 1937
  • 1938
  • 1939
  • 1940
  • 1941
  • 1942
  • 1943
  • 1944
  • 1945
  • 1946
  • 1947
  • 1948
  • 1949
  • 1950
  • 1951
  • 1952
  • 1953
  • 1954
  • 1955
  • 1956
  • 1957
  • 1958
  • 1959
  • 1960
  • 1961
  • 1962
  • 1963
  • 1964
  • 1965
  • 1966
  • 1967
  • 1968
  • 1969
  • 1970
  • 1971
  • 1972
  • 1973
  • 1974
  • 1975
  • 1976
  • 1977
  • 1978
  • 1979
  • 1980
  • 1981
  • 1982
  • 1983
  • 1984
  • 1985
  • 1986
  • 1987
  • 1988
  • 1989
  • 1990
  • 1991
  • 1992
  • 1993
  • 1994
  • 1995
  • 1996
  • 1997
  • 1998
  • 1999
  • 2000
  • 2001
  • 2002
  • 2003
  • 2004
  • 2005
  • 2006
  • 2007
  • 2008
  • 2009
  • 2010
  • 2011
  • 2012
  • 2013
  • 2014
  • 2015
  • 2016
  • 2017
  • 2018
  • 2019
  • 2020
  • 2021
  • 2022
  • 2023
  • 2024
  • 2025
  • 2026
  • 2027
  • 2028
  • 2029
  • 2030
  • 2031
  • 2032
  • 2033
  • 2034
  • 2035
  • 2036
  • 2037
  • 2038
  • 2039
  • 2040
  • 2041
  • Nothing found
List the number only, i.e. Article IV, Sec 1; SR 27 etc.
List any awards associated with this position (sponsor or judge). Include the award number only.
List individual(s) who previously held this position. Separate names with semi-colon.
Provide a brief history of this chairmanship, i.e. date started, milestones etc.

Home » Procedures & Guidelines Update Form