President & Board of Directors

 
Lynne Batchelor
President 2021-2023
San Diego, CA
Theme: Celebrate! Cultivate! Commemorate!
Meet the President:
I was born in Kingsville, Texas and raised in Florida, Rhode Island, Virginia, Arizona, New York and numerous towns in Texas. My father was in the Border Patrol so we moved in November most years. I arrived in California in November of my senior year and then went to Texas to attend Texas Wesleyan University where I earned my BA with honors majoring in history and English. After returning to California, I completed my MA in Multi-Cultural Education at Pepperdine University and began teaching in middle school for San Diego Unified where I worked continuously (except for my three stints as a Fulbright exchange teacher one year each in England, Scotland, Wales) as a teacher, resource teacher, vice-principal and principal. I have continued to serve as interim principal and vice-principal at several sites since retirement. My involvement in gardening began because my mother (an avid gardener and floral arranger) needed someone to drive her to meetings. Initially, I simply did drop-off and pick-up service but then I joined Bonita Valley Garden Club in 2003 and served in many positions including 5 years as President. I attended Flower Show School to become a judge and attend Design Forum, Flower Arrangers Guild and Southwestern Judges Council to work on my designing skills (with a remarkable lack of success alas). I currently serve as state secretary for the American Association of University Women and as President of Soledad Bridge Club and of OnStage Playhouse Community Theatre. The rest of my time is spent reading mysteries, taking care of 2 cats, meeting friends at restaurants, ushering at various theatres, shopping, working on the rehab for my Victorian home and hopefully soon traveling.
 
Mission & Goals:
1. Increase our presence and influence in the world: Form alliances with like-minded organizations to increase our power and influence in the community. We should be the first organization consulted when an issue arises concerning the environment (planning a new park, hearings held by the forest service or coastal commission, zoning changes involving public lands, etc.)
Advertise our accomplishments in our communities.
2. Support clubs and districts as we re-enter the post pandemic world. Encourage clubs to plant seeds of friendships. Encourage clubs to think about rebuilding along different lines as appropriate. Increase collaboration among clubs in a district. Increase collaboration among districts. Increase the number of and interest in and support of statewide projects.
3. Promote Leadership: Strengthen the leadership ladder at all levels through demonstrations, examples, information, mentoring, and training. Energize our procedures committee so their work makes stepping into leadership less intimidating. Encourage committee chairman who has no committees to enlist members to help carry out their vital work.
4. Communicate! Communicate! Communicate!  Hold monthly meetings of the Executive Committee.  Increase our digital footprint. Keep Zoom as a hybrid model. Inspire committees to meet via zoom, conference calls, etc. at times in addition to the 3 required meetings (minimum quarterly).
5. Envision the Future through Strategic Planning: Examine our bylaws to make them responsive and nimble to respond to new circumstances. Attract Younger Members.
 
BOARD MEETINGS
Board members are expected to attend the regular meetings of the Board of DirectorsRegular meetings include but are not limited to the adoption of policies, procedures and standing rules and ratification of all classes of membership.
When:  Three times per year: 
Pre-convention and organizational meeting (immediately following convention) and post-convention meeting held in odd-numbered years. 
The post-convention meeting is held in an election year and is for the purpose of ratifying appointments of parliamentarian, appointed chairmen and new members of the board of trustees. 
Fall Board (September):  District Directors and Committee Chairmen present plans and goals. 
Winter Board (February):  Mid-year reports from Officers, District Directors and Chairmen.
Attendance
Officers, District Directors and Chairmen are expected to attend
Any member of CGCI is welcome but permission for guests to attend should be obtained from the president. 
NOTE:   Post-convention meeting – Executive Committee and District Directors only.
Voting Membership:  One (1) vote each:  Executive Committee, District Directors, CGCI Committee Chairmen, members of committees specified in Article VII of the bylaws ONLY. 
Club presidents and members may attend but have NO VOTING privilege.
Length:  Usually 2-3 days including pre-board committee meetings and activities (tours or other special events).
Dress:  Casual or business dress.
CONVENTION
When:  An annual meeting held before the end of the fiscal year (June 30) to conduct the business of the organization, including but not limited to: election of officers (odd-numbered years) review/approve budget, review/approve proposed bylaws revisions, year-end reports of officers, District Directors and Committee Chairmen.
Attendance: Any member of CGCI. Guests are welcome.
All general business meetings, meals, workshops/tours are open to anyone, subject to space availability
Some committee meetings may be “closed” (only committee members may attend)
Voting Membership: One (1) vote each: Executive Committee, District Directors, CGCI Committee Chairmen, Club/Associate Plant Society presidents (or alternates) and official delegates (or alternates) of member clubs and plant societies.
Length: Usually four (4) days including pre- and post-convention meetings and activities (tours or other special events)
Special Events/Activities:
Tours to local garden-related attractions, workshops, youth luncheon and banquets.
Awards Banquet features the presentation of awards and commendations.
Design Banquet (sponsored by the local Judges Council) includes a program by a well known floral designer.
In odd-numbered years an Installation Banquet to honor newly elected officers is held the final night.
Dress: All daytime activities are casual or business dress. Evening events are business dress or “semi-formal” depending on the type of event and the location.
NOTE: All commercial venues have standard, central temperature control and may not be comfortable for everyone. Bring a wrap or dress in layers…be prepared for any eventuality
 
As the governing body of this corporation, the board of directors shall:
  • at no time modify action taken by members at the annual convention,
  • transact routine business,
  • adopt policies and procedures,
  • adopt standing rules, and
  • ratify all classes of membership.
Compensation
The President and President-Elect are required to travel to National Garden Club, Inc. meetings as well as Pacific Region of NGC meetings. A special travel stipend is allocated in the CGCI budget for this purpose.
CGCI Board members do not receive a salary.
There is no compensation apart from a small administrative expense itemized in the budget for specific chairmen and district directors. it is usually $50-$100
All expenses associated with attendance at state meetings are the responsibility of the individual board member.
NOTE:  Expenses incurred while attending CGCI meetings and conventions may be tax deductible as volunteer expenses.  Please check with your tax advisor to determine if you qualify.
Every member of the CGCI Board of Directors is a dedicated and hard-working volunteer who is motivated by his/her devotion to gardening and/or the desire to contribute to the community. CGCI is, indeed, lucky to have such wonderful and able people willing to serve.
 
District Directors:
Chairmen:
Chairman’s Handbook (formerly known as “procedure books”) Position descriptions for all chairmen in one easy-to-use document
Procedures & Guidelines Update Form (online form to add to or correct existing position description)
Reports: 
If you are required to submit a report at convention or a board meeting, please follow these guidelines.
Submit three copies of your report. 
Full length copy to the CGCI President and Golden Gardens eNews Editor
100 word summary to the Recording Secretary for inclusion in the minutes
Summary: avoid repeating long titles, unnecessary dates, “greetings and salutations”.
Do not rely on the Recording Secretary to condense a long report.  He/she does not know what is most important to you. 
Where possible send to the recipients prior to the meeting.
ALL reports are to be typed and those sent to the Recording Secretary MUST be EMAILED.
Your report should be about the activities of your chairmanship or of your district. 
District Directors: it is not necessary to report on every club at each meeting, but try to include each club in at least one of your reports during the year or focus on a special activity of one of the clubs.
Think about what you are reporting and who will be reading it. 
Re-read it carefully to assure it correctly conveys your thoughts and that it does not rely on “insider” information that may not be generally available to the readers.
All reports should be clearly identified with your name and position.  A suggested heading for reports is:
CGCI Winter Board 2014
Mary Jones Workshop Chairman
Oral reports, as a rule, are limited to three minutes.  Practice giving your report aloud and time yourself.
Are you nervous?  Most people are, especially when they are standing before a large group. 
Do you have trouble keeping your place when reading your report? 
Tip:  Always double space. 
Is your one sheet of paper limp?  Tip:  Clip it to a folder or tablet. 
Look up once in a while.  You don’t really need to make eye contact with anyone, just present your face and not just the top of your head. 
If the microphone is not at the right height, don’t hunch over, raise it up, or you may need to lower it to a comfortable height.
 
Following is a summary of the most pertinent general rules governing Conventions and Board Meetings.  A complete set of rules is published in the programs for each event.
  • Voting:  Voting membership is defined in the bylaws and summarized above
  • Reports:  Oral reports are limited to four (4) minutes unless otherwise announced.
  • Motions:  Where practical shall be submitted in writing and sent to the president prior to placing the motion before the voting body.  No issue shall be debated without first being placed on the floor by a motion that has been seconded.
  • Debate:  Attendees wishing to speak shall rise, be recognized by the president and state his/her name and official capacity.  If there is an issue involved, the member/delegate shall speak NO MORE THAN TWICE ON THE SAME ISSUE, except for the proponent of the motion who may speak a third time to close debate.  Speakers are allowed one-two minutes each.

CGCI's Board of Directors is the group of individuals elected by the member organizations empowered to carry out the business of the organization and the tasks spelled out in the CGCI Bylaws.

Executive Committee 2021-2023:

President
Lynne Batchelor
1st Vice-President
Carol Vallens
2nd Vice-President
Adele Kelly
3rd Vice-President
Marlene Kinney
Recording Secretary
Gail Vanderhorst
Corresponding Secretary
Milly Benson
Financial Secretary
Rita Desilets
Treasurer
George Perko
Communications Director
Kathy Taylor de Murillo
Parliamentarian
Greg Pokorski

  • List:  2021-23 Board of Directors
  • Minutes (Archive of Board Meetings and Conventions - 2008 to date)

 

The Board of Directors:

  • Officers (elected every two years at the CGCI Annual Convention)
  • District Directors (elected by their individual districts)
  • Chairmen of Standing and Special Committees appointed by the President and ratified by the Officers and District Directors at the post-convention meeting in odd numbered years.
  • Members of the  Advisory Council, Board of Trustees, Bylaws Committee, Nominating Committee, and Circle of Poppies (Honored recipients of the Circle of Poppies Award are privileged to be members of the Board as long as they desire)